Privacy Policy

I. Terms

Our privacy policy aims to be easily readable and understandable. For this reason, the terms used in this statement are explained first.

In this privacy policy and on our website, we use, among others, the following terms:

1. Personal Data

Personal data refers to any information relating to an identified or identifiable natural person (hereinafter referred to as the “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

2.Data Subject

Data subject is any identified or identifiable natural person whose personal data is processed by the controller.

3. Processing

Processing is any operation or set of operations which is performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

4.Profiling

Profiling is any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

5.  Controller

Controller is the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

6. Processor

Processor is a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

7. Recipient

Recipient is a natural or legal person, public authority, agency, or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

8. Consent

Consent is any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

II. Name and Address of the Controller and the Supervisory Authority

The controller, as defined in the General Data Protection Regulation and other national data protection laws of Member States, as well as other data protection regulations, is:

Hilgendorf GmbH & Co. KG
Data protection
Benzstraße 1
D-31135 Hildesheim

Phone: +49 (0) 5121 / 28995-0
Fax: +49 (0) 5121 / 28995-40
E-mail: info@hilgendorf.net
Internet: https://www.hilgendorf.net

The supervisory authority responsible for the controller is

Die Landesbeauftragte für den Datenschutz und Informationsfreiheit
Prinzenstraße 5
30159 Hannover
Tel.: 0511 120-4500
Email: poststelle(at)lfd.niedersachsen.de

III. Name and Address of the Data Protection Officer

The data protection officer of the controller is:

Klaus-Dieter Franzen
Altenwall 6
28195 Bremen
Tel: +49 (0)421 / 3378413
Email: info(at)hb-datenschutz.de

IV. General Information on Data Processing

V. Provision of the Website and Creation of Logfiles

1. Description and Scope of Data Processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

  • Utilized IP address
  • Utilized operating system
  • Utilized browser
  • Time of access
  • The websites visited by the user on our platform
  • The website from which the user accesses ours (if transmitted)
  • Amount of data transmitted on each occasion

When a user accesses our website and each time a file is accessed, data about this process is temporarily stored in a log file. The stored data is evaluated solely for internal statistical purposes in an anonymous form in order to continuously improve the content of our website. There is no personal evaluation.

2. Legal Basis for Data Processing

The legal basis for the temporary storage of data is Art. 6 para. 1 lit. f GDPR.

3. Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to facilitate delivery of the website to the user’s device. Therefore, the user’s IP address must be retained for the duration of the session.

Our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f GDPR lies in these purposes.

4. Duration of Storage

The data is deleted as soon as it is no longer necessary for the purpose of its collection. In the case of data collected for the provision of the website, this occurs when the respective session is terminated.

5. Objection and Removal Option

The capture of data for the provision of the website and the storage of data in log files are indispensable for the operation of the website. Consequently, there is no option for the user to object.

VI. Use of Cookies

1. Description and Scope of Data Processing

Our website utilizes cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user accesses a website, a cookie can be stored on the user’s operating system. The cookie contains a characteristic string of characters that enables the browser to be identified when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require the accessing browser to be identified even after a page change.

2. Legal Basis for Data Processing

The legal basis for processing personal data using cookies is Art. 6 para. 1 lit. f GDPR. User consent Art. 6 para. 1 lit. a GDPR.

3. Purpose of Data Processing

The purpose of using technically necessary cookies is to simplify website usage for users. Some functions of our website cannot be offered without the use of cookies. It is necessary for the browser to be recognized even after a page change for these functions.

Our legitimate interest in processing personal data pursuant to Art. 6 para. 1 lit. f GDPR is also based on these purposes.

4. Duration of Storage, Objection, and Removal Option

Cookies are stored on the user’s computer and transmitted to our site from there. Therefore, you as the user have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, not all functions of the website may be fully usable.

VII. Contact Form, Email Contact, and Callback Service

1. Description and Scope of Data Processing

Our website features a contact form as well as a callback service form, which can be used for electronic and telephone contact. If a user utilizes this option, the data entered in the input mask (email address and name and optionally, company, telephone number, address, and message to us) is transmitted and stored. Alternatively, contact can be made via the provided email address. In this case, the personal data of the user transmitted with the email will be stored.

There is no disclosure of data to third parties in this context. The data is used solely for processing the conversation.

2. Legal Basis for Data Processing

The legal basis for processing the data is Art. 6 para. 1 lit. b GDPR.

3. Purpose of Data Processing

The processing of personal data from the contact form or email is solely for the purpose of handling the contact and, if applicable, processing the application process.

4. Duration of Storage

The data is deleted as soon as it is no longer necessary for the purpose of its collection. For the personal data from the input mask of the contact form and those sent via email, this is the case when the respective conversation with the user is ended. The conversation is deemed ended when it can be inferred from the circumstances that the relevant matter has been conclusively clarified. If an employment contract is concluded with an applicant, the transmitted data will be processed for the purpose of handling the employment relationship in compliance with legal regulations. Otherwise, the application documents will be automatically deleted six months after the rejection decision is announced, provided that deletion does not conflict with any other legitimate interests. Another legitimate interest in this regard, for example, is the obligation to provide evidence in a proceeding under the General Equal Treatment Act (AGG).

VIII. Google Ads

1. Description and Scope of Data Processing

To statistically analyze the usage of our website and for the purpose of optimizing our website for you, we utilize Google Conversion Tracking provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043. When you arrive at our website via a Google advertisement, Google Adwords sets a cookie on your computer. The information generated by the cookie about the use of this website by users is generally transmitted to and stored on a Google server in the United States. These Google Conversion Tracking cookies expire after 30 days and do not serve for personal identification. If the user visits specific pages of the Adwords customer’s website and the cookie has not yet expired, Google and the customer can recognize that the user clicked on the ad and was redirected to that page. Each Adwords customer receives a different cookie. Therefore, cookies cannot be tracked across the websites of Adwords customers. The information obtained through the conversion cookie is used to create conversion statistics for Adwords customers who have opted for conversion tracking. Adwords customers learn the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, they do not receive any information that personally identifies users. The IP address of Google users is shortened within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before being transmitted. This anonymizes the user’s IP address, excluding direct personal identifiability. Only in exceptional cases is the full IP address transmitted to a Google server in the United States and shortened there. Correction and blocking of personal customer data are not possible before IP anonymization. After IP anonymization, no personal customer data is available for correction, blocking, or deletion after the completion of the order. If you do not wish to participate in the tracking process, you can also reject the setting of cookies required for this purpose – for example, by configuring your browser settings to generally deactivate the automatic setting of cookies. You can also disable cookies for conversion tracking by configuring your browser to block cookies from the domain “www.googleadservices.com“. Google’s privacy policy for conversion tracking can be found here: https://services.google.com/sitestats/de.html.

2. Purpose of Data Processing

With Google Conversion Tracking, we aim to ensure a needs-based design and continuous optimization of our website. Additionally, we employ this measure to statistically analyze the usage of our website and to evaluate it for the purpose of optimizing our offerings for you.

3. Legal Basis for Data Processing

The legal basis for processing personal data using Google Analytics is the user’s consent pursuant to Art. 6(1)(a) GDPR. Consent is obtained through a cookie consent tool. Consent can be revoked at any time without affecting the lawfulness of processing based on consent before its withdrawal. Further information on terms of use and data protection can be found at https://policies.google.com/privacy?hl=de and https://policies.google.com/privacy?hl=de, respectively.

4. Duration of Storage

We would like to inform you that we have no control over how Google further utilizes the collected data. According to Google, the data is encrypted and stored on secure servers. In most cases, conversion cookies expire after 30 days and do not transmit any personal data. Cookies named “Conversion” and “_gac” have a duration of three months.

IX. Web Analysis Matomo

1. Description and Scope of Data Processing

This website uses the open-source web analytics service Matomo (formerly Piwik). Matomo uses so-called “cookies”, which are text files stored on your computer and enable analysis of your usage of the website. The information generated by the cookie about your use of this website is stored on our server.

2. Purpose and Scope of Data Processing

When a webpage is accessed, data about this process is stored. Specifically, this includes the following information: page title, search term (how visitors arrive at the page), search engines, page URL, number of pages visited, visitor location (country), provider, browser, operating system, screen resolution, browser plugins, visit times, visit duration, entry pages, exit pages, downloads, referring websites.

The information generated by the cookie is used exclusively for statistical purposes and for improving the website and server performance. This website uses Matomo with the “AnonymizeIP” extension. As a result, IP addresses are further processed in abbreviated form, preventing direct personal identification. The IP address transmitted by your browser as part of Matomo usage is not merged with other data we collect. No data is shared with third parties. You can prevent the storage of cookies by adjusting your browser software accordingly; however, please note that if you do this, you may not be able to use all the functions of this website to their full extent.

If you do not agree with the storage and use of your data, you can deactivate the storage and use here. In this case, an opt-out cookie will be stored in your browser, preventing Matomo from storing usage data. If you delete your cookies, the Matomo opt-out cookie will also be deleted. The opt-out must be reactivated when you revisit our site.

Manage Tracking: Matomo is an open-source project. You can find information from the third-party provider regarding data protection at https://matomo.org/privacy-policy/

3. Legal Basis for Data Processing

The legal basis for processing personal data using Matomo is Art. 6 para. 1 lit. f GDPR.

X. Rights of the Data Subject

If personal data concerning you are processed, you are a data subject within the meaning of the GDPR and you have the following rights against the controller:

1. Right to Information

You can request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing exists, you can request the controller to provide you with the following information:

  1. the purposes for which the personal data are processed;
  2. the categories of personal data processed;
  3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
  4. the envisaged duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
  5. the existence of the right to rectification or erasure of personal data concerning you, the right to restriction of processing by the controller, or the right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. all available information about the origin of the data, if the personal data was not collected from the data subject;
  8. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject. You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.

2. Right to Rectification

You have the right to obtain from the controller the rectification or completion of inaccurate or incomplete personal data concerning you. The controller shall make the rectification without undue delay.

3. Right to Restriction of Processing

Under the following conditions, you may request restriction of the processing of your personal data:

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  2. if the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. if the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise, or defense of legal claims; or
  4. if you have objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override yours. Where processing of personal data concerning you has been restricted, except for storage, such data shall only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

Where processing has been restricted under the abovementioned conditions, you shall be informed by the controller before the restriction is lifted.

4. Right to Erasure

a) Obligation to Erase

You may request the erasure of personal data concerning you from the controller without undue delay, and the controller shall erase such data without undue delay if one of the following grounds applies:

  1. the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed;
  2. you withdraw your consent on which the processing is based according to Article 6(1)(a) or Article 9(2)(a) of the GDPR, and there is no other legal ground for the processing;
  3. you object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR;
  4. the personal data concerning you have been unlawfully processed;
  5. the erasure of personal data concerning you is required to fulfill a legal obligation under Union or Member State law to which the controller is subject;
  6. the personal data concerning you have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

b) Information to Third Parties

Where the controller has made the personal data concerning you public and is obliged pursuant to Article 17(1) of the GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers processing the personal data that you have requested erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions

The right to erasure does not apply to the extent that processing is necessary:

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes in accordance with Article 89(1) of the GDPR insofar as the right referred to in section (a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
  5. for the establishment, exercise, or defense of legal claims.

5. Right to Notification

If you have exercised your right to rectification, erasure, or restriction of processing vis-à-vis the controller, the controller shall communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort.

You have the right to be informed about these recipients from the controller.

6. Right to Data Portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used, and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:

  1. the processing is based on consent pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR or on a contract pursuant to Article 6(1)(b) GDPR; and
  2. the processing is carried out by automated means. In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the rights and freedoms of others.

The right to data portability shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to Object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions.

The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims.

Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you shall no longer be processed for such purposes.

You have the possibility to exercise your right to object by automated means using technical specifications in connection with the use of information society services, notwithstanding Directive 2002/58/EC.

8. Right to Withdraw Consent under Data Protection Law

You have the right to withdraw your consent to the processing of your personal data at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

9. Automated Individual Decision-Making, Including Profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

  1. is necessary for entering into, or performance of, a contract between you and the data controller;
  2. is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
  3. is based on your explicit consent. However, these decisions shall not be based on special categories of personal data referred to in Article 9(1) GDPR, unless Article 9(2)(a) or (g) GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

With regard to the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view, and to contest the decision.

10. Right to Lodge a Complaint with a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.

Updates to this Privacy Policy

Special circumstances such as legal reforms or technological developments may require an update of this declaration is necessary. We therefore reserve the right to change the policy as required or supplement. The change will be published in this space. You should therefore visit this site regularly to find out about the current status of the Privacy Policy. Security We strive to protect your personal data by taking all technical and organizational possibilities so that they are not accessible to third parties. When communicating by e-mail the complete data security can not be guaranteed, so we recommend sending confidential information by post.

(Stand März 2023)